However, there is clearly a conflict between the company’s need to manage staff and the employees’ right to privacy. I am not a lawyer so I don’t want to get into legal issues, especially as these vary by country. There’s a version of WhatsApp for Windows and MacOS, so you could consider that. The new GDPR (General Data Protection Regulation) is encouraging companies to adopt secure, encrypted email services, but that won’t happen overnight.Īnd if encryption makes email less convenient, people will use WhatsApp, Signal and other messaging services that are beyond the reach of the company email administrators and auditors.
Something juicy can soon reach an audience of thousands.įurther, standard emails are not encrypted and are usually passed on by numerous routers where they could, in theory, be read by anybody who can access them. Emails are, by contrast, extremely easy to forward to others, including – by mistake – the wrong people. Very few people actually trawled through filing cabinets and photocopied things they found. Email isn’t privateĮmail seems to be more private than the letters we dictated to secretaries, but probably isn’t. It’s therefore better to avoid using corporate email addresses for personal emails – or, indeed, anything you don’t want archived.
They are part of the audit trail for many negotiations, and as a matter of principle, companies should back them up and archive them. None the less, emails do sometimes lead to contract disputes and lawsuits, and email records can be subpoenaed by courts. Convenience plus the illusion of privacy has led more people to use company email addresses for personal emails. People usually type their own emails, and even business emails tend to be informal. Email has blurred the lines between corporate and private uses.
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